OCPS Ariba is LIVE!

This is an important step toward streamlining procurement processes, improving visibility in our processes, increasing the overall operational efficiency, and improve communication and cooperation with our suppliers. Suppliers must adhere to updated policies and participate in training to ensure compliance with OCPS standards. Suppliers will be contacted with information about training sessions.  These sessions will introduce innovative tools and processes impacting ordering, invoicing, and contract management in OCPS Ariba.

The outcomes of our new process will help:

• Streamline the Procurement workflow
• Enhance Supplier Collaboration
• Improve Transparency
• Increase Efficiency

All Purchase Orders (PO) from OCPS will come from Ariba, and may look different from what is received today.  How a vendor receives the PO is determined by their relationship with the SAP Ariba Network.  Please be patient as we work out the details, but rest assured that current vendors who engage with us on this journey are available for use in the Ariba application.

For current OCPS vendors:

Trading Relationship Requests (TRR) were sent out starting in October.  Any TRR that was not accepted by December 2^nd, 2025 was removed from the SAP Business Network to ensure a Purchase Order (PO) will be sent.  The new PO will be an “Interactive PO”.  An interactive PO allows any supplier that did not accept the original TRR to start interacting with OCPS via the SAP Business Network.  Please follow the directions on the interactive PO that you receive to begin interacting with OCPS Ariba.

You will have the option to register a free Standard Account, or you may use an existing account (Standard or Enterprise) to connect with Orange County Public Schools. Please note that if you accept this trading relationship request by logging in with an Enterprise Account, you may incur fees from SAP Business Network use.  Any fees generated will be the responsibility of the supplier.